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Government Grants Manager

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Government Grants Manager
Cincinnati, OH
Job Summary

This position is responsible for leading program teams to produce and report on complex local, state, and federal grants. The Government Grants Manager also seeks out grant and funding opportunities, supports Caracole’s outcomes management process and coordinates staff training staff for grant and program related issues.

Job Description


Bachelor’s Degree in related field or related experience.  3+ years in grantsmanship, nonprofit management and reporting or related area(s). Able to pass Excel test.  Proven ability to work harmoniously with ethnically, culturally, and racially diverse groups of individuals. 


The preferred candidate has experience with government grant writing, is detail oriented and learning focused, able to analyze and communicate complex information; and able to come up with creative solutions to problems.  Proven ability to manage detailed work on a schedule, as well as to respond to unscheduled needs.


Grant writing and Reporting

  • Build enthusiasm for and connection to Caracole’s mission and services through securing funding from government agencies and supporting Caracole’s “client first” commitment.
  • Plan, implement and evaluate a structured program for managing government grant applications, submissions, and reporting.
  • Coordinate with Development and Marketing departments to support goals and objectives relating to philanthropic grants, foundations, and donors.
  • Prepare applications for new and renewing government grants and United Way.
  • Schedule and manage team processes to assure timely and accurate completion of all grant applications, modifications, and awards.
  • Submit complete applications on time and with all required forms and fields using the funders’ required submission techniques (print/mail, online, database)
  • Assist in the preparation of grant budgets, in collaboration with the finance and clinical teams.
  • Solicit and strengthen partnerships with government donors. Maintain ongoing communication with funders; learn their preferred contact styles; request clarifications and modifications as needed.
  • Provide staff grant updates at CQI meetings, staff meetings, etc.
  • Research and identify potential new government funding sources, cycles, and contacts.
  • Apply an in-depth understanding of grant requirements and eligible expenses to support program staff in locating funding sources to meet programmatic needs.
  • Manage completion and storage of grant related documents, contracts, modifications, reports, adjustments, and certifications.
  • Maintain meticulous records of all grant activity.

Outcomes Management

  • Schedule and facilitate kickoff meetings for all new grants and projects.
  • Work with Data Analyst to coordinate data collection and generate reports needed for management and grant requirements.
  • Build and coordinate a regular program outcome review process with client services leadership.
  • Participate in monthly outcome review.
  • Inform program staff of grant requirements and how grants might best meet program needs; support staff to maintain grant compliance.


  • Facilitate staff understanding of the intersection between grants, outcomes, quality client care and sustained funding.
  • In coordination with Compliance Director, train supervisors, managers and direct line staff on the terms, goals and rules and reporting for their grants.
  • Manage schedule of required and optional trainings for all direct service staff.


  • Promote Caracole services within the community.
  • Develop and revise documentation systems as needed to promote efficiency.
  • Maintain a collaborative working relationship with Caracole team members.
  • Identify and pursue educational opportunities to promote professional growth.
  • Other duties as assigned.


  • Advanced computer and keyboarding skills; advanced Microsoft Office Word, Excel, and Adobe software.
  • Experience using databases and ability to learn diverse online systems such as the Government Management Information System (GMIS).
  • Competency in arithmetic and basic mathematical understanding.
  • Read, write, speak, and understand English with excellent verbal and written communication skills.
  • Grant research and writing experience.
  • Project management, logistics, scheduling, and document management skills, with high attention to detail.
  • Exemplary organizational skills with the ability to prioritize concurrent projects with multiple departments.
  • Exemplary relational skills to staff and funders.
  • Ability to work as a team member and to work independently.
  • Ability to maintain a high level of confidentiality in verbal, print, and electronic communications.


This position may work a hybrid remote/in office schedule or can be fully remote. If fully remote, must be able to travel to Cincinnati office for in person meetings when required. The employee is frequently required to talk, hear, read, and operate a telephone, copier/printer/scanner and computer with or without accommodation. Employee must have reliable transportation to and from work. COVID 19 vaccination (or waiver) required upon hire.


This position is full-time, salaried: $57,000 - $59,000 per year. Benefits include Medical, Dental, Vision, Life Insurance, Short and Long Term Disability Insurance, 401K with company match, EAP services, phone and internet stipend, and vacation and PTO package.

Reflective of our strategic and client needs, we are proactively seeking a diverse applicant pool including applicants who are African American, English as a Second Language speakers, immigrants, veterans, LGBTQ+, individuals with disabilities and/or people with lived experience of HIV or homelessness.

Thank you to our sponsors and partners

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