Finance Associate

The Finance Associate supports the administration of the financial/business functions of Ronald McDonald House.

Summary: The Finance Associate supports the administration of the financial/business functions of Ronald McDonald House.

Reports to: CFO

Job Qualifications: 

• High school diploma or equivalent; finance/accounting courses beyond high school preferred
• At least two years of finance experience
• Experience in administrative support
• Understand and practice confidentiality
• Proficient with Microsoft Office including Excel and Outlook
• Strong attention to detail
• Highly motivated, ethical and eager to learn

Competencies: 

Demonstrate superior clerical accuracy and attention to detail; Analytical and critical thinking skills; high computer proficiency, particularly with spreadsheets and accounting software; excellent mathematical skills; self-starter with solid problem-solving skills; effective verbal, written, interpersonal and telephone communication skills; personable and professional demeanor; able to effectively plan and manage multiple tasks simultaneously; administrative/organizational excellence; team player; demonstrate integrity, objectivity, fairness, tact, compassion and confidentiality; understanding of data privacy standards; familiarity with business principles and practices.

Position Requirements:

1. Pays vendors in a timely manner; scheduling and preparing checks and ACH payments; resolving contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments. Verifies vendor accounts by reconciling monthly statements and related transactions. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording

2. Work with finance volunteers to oversee accuracy of accounts payable work.

3. Reconciles daily shift/vending money and prepares bank deposits (both scanned and manual). Records front-counter credit card and Venmo transactions.

4. Reconciles weekly check donations from Development, prepares scanned bank deposits and records accompanying entries.

5. Records Third Party Billing Receivable entries and payment receipts in accounting software.

6. Provides monthly credit card statements to card holders and records credit card payable in accounting software.

7. Tracks gift card donations and completes inventory on a quarterly basis.

8. Assist CFO as needed, including:
   1. Tracking of our 1099 vendors and annual document preparation.
   2. Assist with the monitoring of our insurance policies (property/commercial/liability, etc.), including updating Ronald McDonald House drivers
   3. Assist with annual financial audit

9. Represent with pride our Ronald McDonald House Charities in communication with guest families, donors, vendors and community members (as displayed through professional attitude, tactful and reliable information and appropriate dress). Maintain professional standards when communicating with guest families, volunteers, donors and

10. Pursue opportunities for professional

11. Attend and participate in staff

12. Work as a team member with all staff at Ronald McDonald House, treating fellow staff members with respect and sensitivity to the requirements of their

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, calculators, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours at Work

This is a part-time position, expected to average 20 hours/week.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.