Executive Assistant, St. Joseph

This position coordinates the day-to-day administrative operations of the President  to assure efficient work flow and communications.  Functions as a liaison between the President,  various departments, Board of Trustee, parents/guardians, public and others.  The position handles many business matters independently and requires a high level of intelligence, skill and prioritization skills.  The position must be able to handle situations discreetly and deal with sensitive information in a confidential manner.  

Responsibilities:
Track the CEO’s responsibilities and duties to ensure that his time is effectively prioritized and goals achieved
   Maintain the CEO’s calendar; ensure his time is allocated to the highest priorities
   Attend select meetings, take notes, capture action items, and ensure follow through
Provide a bridge for smooth communication between the CEO’s office and Board members, partners, staff, and others
   Draft and edit correspondence that is often sensitive and confidential
Manage administrative and logistical issues
   Maintain the CEO’s calendar
   Arrange complex and detailed travel plans, itineraries, and agendas
Help key CEO meetings and teams – board and Leadership Team – to be effective
   Confirm that attendees will be present and complete preparatory work, such as agendas and committee reports
   Research and prepare select reports and materials
   Ensure compliance with bylaws; prepare minutes