Executive Assistant, Miami University

The Executive Assistant will assist with the overall daily operations of the Assistant Vice President for University Advancement, Donor Engagement and Board Relations, and President of the Miami University Foundation. This position will also provide support to the Chief Administrative Officer of the Miami University Foundation and the Associate Director, Volunteer Boards.

Performs a variety of very complex administrative tasks requiring substantial discretion and independent judgment related to overseeing the daily operations of the Miami University Foundation and more. Maintains, configures, and analyzes confidential financial/academic databases, works on special projects, prepares special correspondence and develops detailed (often complex) reports. Requires ability to manage multiple tasks and set priorities.

Job Summary:

The Executive Assistant will assist with the overall daily operations of the Assistant Vice President for University Advancement, Donor Engagement and Board Relations, and President of the Miami University Foundation. This position will also provide support to the Chief Administrative Officer of the Miami University Foundation and the Associate Director, Volunteer Boards.

Performs a variety of very complex administrative tasks requiring substantial discretion and independent judgment related to overseeing the daily operations of the Miami University Foundation and more. Maintains, configures, and analyzes confidential financial/academic databases, works on special projects, prepares special correspondence and develops detailed (often complex) reports. Requires ability to manage multiple tasks and set priorities.

Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

In alignment with Miami University’s statement on Diversity and Inclusion, University Advancement is committed to and fully embraces the philosophy and belief that a diverse community is among an institution's greatest strengths. The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected. To view our full statement including our specific commitments, please visit our website: miamialum.org/DEI_statement. 

Job Duties:

• Writes and tracks Gift Agreements with precision.
• Proofreads multiple documents to ensure quality and accuracy.
• Provides high-level administrative facilitation in support of the Miami University Foundation and Miami University volunteer boards. Ensures work
product meets professional standards of high-level volunteer boards.
•Serves as informational resource to staff, key volunteers, and donors; investigates and resolves problems or difficulties related to University Advancement.
• Assists University staff, faculty, volunteers, and donors; answers Foundation-specific inquiries and provides information to volunteers and donors about their philanthropy and volunteer experience.
• Manages schedule for the Assistant Vice President for University Advancement, Donor Engagement and Board Relations, President and Chief Administrative Officer, Miami University Foundation.
• Gathers and analyzes information regarding department's programs and initiatives for Vice President and Development staff members; produces reports.
• Assists in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments.
• Attends events as requested.
• Performs other related duties as required.