Events & Partnership Manager

• In collaboration with the Director of Events & Community Engagement, manage logistics for all SVDP events and drives.
• Coordinate SVDP and community drives by securing participants and engaging with participating organizations.
• Oversee scheduling and logistics for drive materials and donations and ensure timely post-drive communications with participants.
• Respond to inquiries and coordinate outreach to vendors, attendees, sponsors, and volunteers via phone and email.
• Organize, manage, and prepare event and engagement materials, including signage, displays, promotional items, and event-specific items such as name tags, paddles, programs, and participant packets.
• Prepare, maintain, and update essential documents such as checklists, schedules, and contact lists.
• Track and maintain accurate records of event attendees, drive participants, volunteers, sponsors, and partners.
• Secure and coordinate vendors for food and beverage, décor, rentals, and other event services, managing timelines and expectations to ensure seamless event execution.
• Solicit, secure, and manage in-kind donations - including raffle and silent auction items - while maintaining organized records of donated items, donor contacts, and recognition needs.
• Collaborate with the Volunteer team to secure volunteer support for events and drives, ensuring volunteers are trained and equipped for their roles.
• Assist with marketing and promotion efforts in partnership with the Marketing team.
• Ensure event-day success by coordinating setup, registration, event flow, and teardown, and proactively resolving issues as they arise.
• Lead post-event wrap-up, including unpacking, organizing, and storing supplies; preparing and sending acknowledgements; and participating in debriefs to evaluate outcomes and identify opportunities for improvement.

• Document, track, and maintain records of partnership activities, including sponsorships, donations, volunteer involvement, service learning, and in-kind contributions.
• Maintain organized and detailed records of partnership information, relationships, and engagement.
• Schedule and coordinate engagement activities, ensuring all related logistics are planned, recorded, and communicated to relevant staff.
• Prepare partnership reports that highlight key contributions, volunteer involvement, and opportunities for growth.
• Collaborate across departments to align partnership needs with organizational resources and goals.
• Support relationship-building and stewardship efforts to strengthen existing partnerships and cultivate new opportunities.

• Perform additional duties as assigned, including special projects and initiatives.
• Serve as backup support for the Volunteer team during PTO or other absences, ensuring continued volunteer operations.

The Society of St. Vincent de Paul-Cincinnati District Council provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, St. Vincent de Paul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.