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Director of Executive & Board Operations

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Director of Executive & Board Operations
St Joseph Infant and Maternity Home
Cincinnati, Ohio
Job Summary

This position coordinates the day-to-day administrative operations of the President/CEO to assure efficient work flow and communications.  Functions as a liaison between the President, various departments, Board of Trustee, parents/guardians, public and others.  Provides a bridge for smooth communication between the CEO’s office and Board members, partners, staff, and others

Job Description

Director of Executive & Board Operations


Support of the President/CEO

  • Tracks the President/CEO’s responsibilities and duties to ensure that his time is effectively prioritized and goals achieved.   Maintain their calendar; ensures his time is allocated to the highest priorities.
  • Prepares correspondence and other communications related to the President's interactions with Board members, families, and donors, ensuring the highest degree of quality and accuracy, in communications
  • Assist in implementation of President's goals as they pertain to the Board of Trustees

Board of Trustees Operations

  • Plan and execute substantive aspects of Board/Committee meetings, including:

Establishing the calendar for Board meeting materials

Coordinating the creation and distribution of materials

Managing the scheduling and logistics of all Board meeting elements and related scheduling with members

Preparing meeting minutes

Maintaining official Board files

Assisting in supporting Board committees

  • Conduct Board-related research and assessment and maintain extensive, current knowledge of relevant non-profit governance, best practices, policies, and metrics
  • Execute Board-related communications. Assist the execution of certain high-level and confidential projects and activities
  • Maintain and manage files relating to the work of the Board, its committees, events, and individual members

Office Operations

  • Oversee all administrative and/or operational matters for the Office of the President & CEO
  • Act as primary point of contact for both internal and external constituencies on all matters pertaining to the office
  • Direct handling of all day-to-day operational matters, often related to complex and confidential issues
  • Provide administrative support to the President/CEO and administrative/logistical support to special projects.
  • Oversee the Office's compliance/comportment with all aspects of business
  • Maintain all formal records and archives for the office


  • Front desk receptionist


  • Passion for and familiarity with the nonprofit sector and our mission
  • Significant facility with technology and willingness to learn new systems as needed. Proficiency in Microsoft products, including Word, Excel, PowerPoint, and Outlook. Complete integrity, discretion, and ability to maintain confidentiality.
  • Strong interpersonal and communication skills and ability work effectively with a diverse range of constituencies at all levels of the organization, as well as external constituents.

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