Director of Administration, CSP

This position is part-time to start, but will expand, possibly into a full-time executive role, within two to three years. Working closely with leadership and staff, the manager will help coordinate internal and external communications, fundraising, marketing, donor data, and workflow management. The ideal candidate is someone passionate about music education and community impact, with experience in arts administration or business operations, who is able to manage a variety of tasks and shift between them easily.

Location: Cincinnati, OH (Hybrid / Remote) Hours are largely flexible, and much of the work can be done remotely. Cincinnati area residency required.

Hours: 10 hours/week, largely flexible, with some set times for performance events and key meetings.

Pay: $25/hour

Reports To: Executive Director

About The Cincinnati String Project

Founded in 2015, The Cincinnati String Project is a nonprofit music education organization built around a performing professional string quartet. We present a series of innovative chamber music concerts across Cincinnati, while providing free private lessons and chamber music instruction to more than 60 middle and high school students weekly at Title I schools in Norwood and Winton Woods. In 2026-27, the quartet is also beginning a series of “Very Open Rehearsals,” an opportunity for audiences to not only witness, but participate in, the highly collaborative process of a chamber group.

About the Position

The Cincinnati String Project is seeking an organized, motivated, and versatile Director of Administration to join our team and help the organization grow. This position is part-time to start, but will expand, possibly into a full-time executive role, within two to three years. Working closely with leadership and staff, the manager will help coordinate internal and external communications, fundraising, marketing, donor data, and workflow management. The ideal candidate is someone passionate about music education and community impact, with experience in arts administration or business operations, who is able to manage a variety of tasks and shift between them easily.

Key Responsibilities

• Team Communication: Manage central organizational emails, coordinate project management with staff, and participate in administrative meetings.
• Database & Systems Management: Help implement and maintain new internal task management systems, as well as our CRM database (Givebutter).
• Development: Along with staff, conduct research on grant opportunities, prospective individual donors, and opportunities for new revenue streams.
• Marketing Support: Assist with high-level marketing planning, including Google and Meta Ads management.
• Financial Recordkeeping: Assist with managing up-to-date financial entries in QuickBooks in coordination with executive director and staff accountant, as well as assisting with 990 preparation.
• Venue Logistics: Coordinate with performance venues and associated vendors, along with some front of house work at concerts (including greeting and assisting patrons, coordinating volunteers, and assisting with receptions).
• Recruitment & Hiring: Post open positions, manage candidate communications, and schedule audition/interviews.

Qualifications

• Bachelor’s degree or current enrollment in arts administration degree program required.
• A passion for music education, the performing arts, and community development
• 2+ years of administrative, operations, or management experience (ideally with a nonprofit organization).
• Proficiency with Google Sheets and/or Excel required. Experience with QuickBooks, Google Workspace, CRM systems, task management tools (e.g., Notion, Asana, or monday.com) desirable.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work both independently and collaboratively, acquire new skills, and manage multiple priorities.
• Reliable transportation
• Successful applicant must pass local, state, and federal background checks, be able to work legally in the United States, and possess valid proof of work eligibility.

Submit resume with references and cover letter to info@cincinnatistringproject.org. Applications are reviewed immediately and accepted until the position is filled.