Business Manager, AC

Adventure Crew is a Cincinnati nonprofit that connects city teens to nature and each other through free, engaging outdoor experiences, nurturing the next generation of outdoor enthusiasts and environmental stewards. In this new part-time role, our Business Manager will build and strengthen the financial and HR systems that support our staff, so our team can focus on getting more teens outside and growing what’s possible for them. Working closely with the Executive Director and outside CPA, this role manages payroll, supports bookkeeping, accounts payable and receivable, and day-to-day HR and operations for a growing team of full-time, part-time and paid youth leadership team members.

JOB TITLE: Business Manager

SUPERVISOR: Executive Director

WEEKLY HOURS: Part-time, non-exempt; 20 hours/week with the schedule set by mutual agreement. Some flexibility around payroll cycles and month-end close may be needed.

LOCATION: Cincinnati, OH; begins with an in-person onboarding period at the Adventure Crew office, then transitions to a hybrid schedule by arrangement with the Executive Director

COMPENSATION: $27–$30/hour, commensurate with experience

ORGANIZATIONAL OVERVIEW:

Adventure Crew is a 501(c)(3) nonprofit organization founded in 2013 to connect city teens to nature and each other through engaging outdoor experiences. Our big-picture goal is to transform who accesses the outdoors by nurturing the next generation of outdoor enthusiasts and environmental stewards who exemplify the diversity of our city. Our team includes 7 full-time staff and 16 part-time, program-based staff.

ROLE OVERVIEW:

The Business Manager provides essential administrative and business operations support to the Executive Director, helping ensure that our growing nonprofit runs smoothly and efficiently. Core responsibilities include payroll, monthly accounting and reconciliation in partnership with our outside CPA, accounts payable and receivable, and assistance with occasional human resources needs. With an annual operating budget of just under $1.4 million and an exciting period of growth ahead, Adventure Crew is looking for an organized, trustworthy professional to support the systems and day-to-day operations behind our programs.

The ideal candidate is a detail-oriented professional with hands-on experience in bookkeeping, payroll, and HR administration. They handle confidential information with discretion, work well independently, and communicate clearly. They bring both the technical skill to manage financial and administrative tasks accurately and the interpersonal skill to be a helpful, responsive resource for staff.

CORE RESPONSIBILITIES:

Payroll

• Process payroll through payroll vendor platform, including reviewing timesheets, entering hours, and coordinating with the payroll vendor
• Maintain payroll records and ensure accurate withholdings, deductions, and reporting
• Serve as the point of contact for staff questions related to payroll
• In addition to supporting HR and payroll for full-time and part-time staff, the Business Manager will ensure timely stipend payments to members of the Youth Leadership Team

Accounting & Bookkeeping

• Support Adventure Crew's outside CPA on monthly accounting and reconciliation
• Support month-end and year-end close, and assist CPA with annual 1099 and IRS Form 990 preparation as needed

Accounts Payable & Receivable

• Manage accounts payable, including reviewing and processing vendor invoices and payments
• Prepare and send invoices, and manage accounts receivable by tracking incoming payments and following up as needed
• Record deposits and reconcile them against bank and accounting records

Human Resources

• Field employee questions on benefits and serve as a first point of contact for day-to-day HR matters
• Support new-hire onboarding and HR compliance, and maintain personnel records

Executive Director & Operations Support

• Provide general support to the Executive Director on day-to-day business and operations matters
• Maintain organized financial and administrative files, systems, and documentation
• Assist with contracts, insurance, and vendor relationships as needed
• Help track organizational compliance and reporting deadlines

Other Duties

• Provide administrative support for fundraising tasks, including community and fundraising events
• Collaborate with the broader team to contribute to Adventure Crew's mission and growth
• Other project support as needed

SKILLS & QUALIFICATIONS:

Required

• 3+ years of hands-on experience processing payroll, managing accounts payable and receivable, and completing monthly reconciliations
• Proficiency with QuickBooks and Excel or Google Sheets
• Familiarity with HR administration, including benefits
• Excellent organization and attention to detail, with the ability to work independently across a part-time, hybrid schedule
• Clear communication, discretion with confidential information, and a helpful, support-oriented approach with staff
• Commitment to equity, access, and inclusion, and to Adventure Crew’s mission of connecting teens to nature and each other
• Ability to pass a comprehensive background check

Preferred

• Prior experience in a nonprofit or mission-driven organization
• Completed college coursework in relevant fields

PHYSICAL REQUIREMENTS: This is primarily office and administrative work, including sitting and working at a computer for extended periods, with occasional lifting up to 25 pounds.

BENEFITS:

This is a part-time position and does not provide benefits. We do offer annual professional development opportunities as mutually agreed upon between Business Manager and Executive Director.

EQUAL OPPORTUNITY:

Adventure Crew deeply values a diverse and inclusive workplace and strongly encourages individuals with lived experiences that reflect our community of city teens to apply. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, ancestry, gender identity or expression, sexual orientation, age, genetic information, or marital, military, veteran, or disability status.

TO APPLY:

• Please submit a single PDF document including a cover letter and resume to Executive Director Libby Hunter, libby@adventurecrew.org
• Applications will be reviewed on a rolling basis, with preference given to those received by November 6^th, 2026