AP/AR Accounting Coordinator

The Point/Arc of Northern Kentucky is a non-profit organization that provides a range of services for Intellectually and Developmentally Disabled youth and adults. Through our educational, social, vocational and residential services programs, we help individuals with I/DD reach their highest potential. If you are interested in supporting a 50+ year organization while helping to build the foundation for another 50 years, please contact us.

We are seeking a part-time Accounts Payable/Accounts Receivable Coordinator (approximately 20 hours per week). This role will be responsible for managing accounts payable and accounts receivable functions, ensuring timely processing of invoices, collections, payment reconciliation, and maintaining accurate financial records. The ideal candidate will have a strong attention to detail, excellent communication skills, and experience working with cloud-based systems in a fast-paced environment.

Primary Responsibilities:

• Process accounts payable transactions from receipt through payment.
• Record donations received electronically, researching donor details and gift restrictions when applicable.
• Record electronic payments and prepare checks for invoices or other disbursements.
• Research and resolve billing discrepancies and payment issues.
• Establish exempt status for Sales Tax with new vendors, submitting forms and documentation as needed.
• Reconcile credit card transactions, vendors statements, and track missing invoices where applicable.
• Maintain vendor information, obtaining W-9 and other information for new vendors.
• Communicate with vendors and/or Point staff on miscellaneous accounting and service-related issues.
• Prepare and file annual 1099-MISC, 1099-NEC, and W-2G forms.
• Assist with month-end close, audits, and continuous process improvements.
• Other accounting, HR and/or office tasks as assigned.

Required Knowledge, Skills, and Experience:

• High school diploma or equivalent.
• Previous experience with Accounting Software. Comfortable with integrated, cloud-based accounting software.
• Two to three years of prior Accounts Payable or general accounting experience OR actively working toward a degree in Accounting.
• Proficient in Microsoft Office programs (Excel, Word, Outlook email).
• Interest in process improvement and deploying more technology.
• Excellent organization and time management skills.
• High attention to detail, accuracy and deadlines.
• Demonstrated ability to exercise a high degree of professionalism and confidentiality.