Administrative Assistant, SFSM

The Administrative Assistant will provide administrative support to the Executive Director and senior leadership team. This is a part-time exempt position (20-25 hrs. weekly) that reports to the Executive Director.

Job Title:  Administrative Assistant

Location:  St. Francis Seraph Ministries, 1615 Republic Street, Cincinnati, Ohio 45202

Reports to:  Executive Director, St. Francis Seraph Ministries (SFSM)

Position Purpose:  The Administrative Assistant will provide administrative support to the Executive Director and senior leadership team. This is a part-time exempt position (20-25 hrs. weekly) that reports to the Executive Director.

Mission & Values:  We nourish and nurture the homeless and working poor in Cincinnati’s Over-the-Rhine and surrounding neighborhoods. Our guiding values include: Living and sharing the Gospel with everyone; affirming the value of each person; caring for people in need; working toward peace and reconciliation; and living in community with others.

Job Responsibilities: 

• Model the mission and values of SFSM to clients, volunteers, co-workers, and the community, acting in accordance with the values of the Franciscan Friars of the Province of Our Lady of Guadalupe
• Provide administrative support to ensure efficient operations
• Maintain effective digital and paper filing systems
• Draft and edit letters, reports, and other documents
• Accurately input and update information in databases and spreadsheets
• Assist with fundraising and marketing efforts
• Compile and summarize information for reports or presentations
• Maintain confidentiality and security
• Adapt priorities as needed and ensure that deadlines are met

Additional Responsibilities:

• Must be able to work some flexible hours when programs are underway in other areas of the Ministries, including special events
• Attend monthly staff meetings, trainings, and any other meetings in support of SFSM, including travel to such meetings, as needed
• Must maintain current and valid driver’s license with reliable method of transportation
• Perform all other duties, as assigned

Qualifications/Experience/Skills:

• High school degree or equivalent. Two years of college preferred
• Minimum of three years of administrative experience
• High-level Microsoft Office and database experience. Google experience is a plus
• Strong organizational, customer service, and time management skills
• Accurate record keeping and attention to detail
• Effective written communication skills
• Ability to work independently and in collaboration with others

Competitive wages, based on experience

Applicants: Please send cover letter and resume to Mary Pat Raupach at mpraupach@sfsministries.org. On the subject line of your email, please type Administrative Assistant.