Administrative Assistant (CFK)

By joining CancerFree KIDS (CFK) as the Administrative Assistant, you will work closely with the CancerFree KIDS Leadership Team and Accounting Firm to maintain financial transactions and record-keeping,  provide administrative support to the Leadership Team and assist in general office administrative tasks.

CancerFree KIDS - Administrative Assistant 

 Who We Are 

An idea, a theory, a what if. This is where all breakthroughs begin. For childhood cancer research, these are the sparks— the potentially transformative innovations— and we are the catalyst. By funding early-stage research, that would otherwise go unfunded, CancerFree KIDS gives bold ideas the opportunity to revolutionize the way we treat childhood cancer.  

What We Do 

To revolutionize childhood cancer treatments, early- stage research is vital, but this research often lacks initial, critical funding. As a result, specific childhood cancer treatments are often not available, causing many children with cancer to be treated with therapies that aren't specifically designed for them, sometimes leading to other serious and chronic illnesses. We give researchers the opportunity to prove their initial concepts and secure crucial future funding that drives new publications, patents, and clinical trials, and even new companies, all focused on gentler and more effective treatments designed specifically for children. 

We have funded $10.85 million across 240 research projects, but our impact is exponentially larger than that. With our initial funding, the most promising of these ideas have been awarded $114 million in subsequent funding, fueling progress on these innovative therapies. 

What You Will Do 

By joining CancerFree KIDS (CFK) as the Administrative Assistant, you will work closely with the CancerFree KIDS Leadership Team and Accounting Firm to maintain financial transactions and record-keeping and assist in general office administrative tasks. In this role you will: 

• Support our accounting functions by performing all required bookkeeping tasks. 

• • Entering deposits daily into CFK's accounting system. 

• • Entering auto payments from daily bank feeds into CFK's accounting system. 

• • Recording invoices into CFK's accounting system and cutting checks for signature. 

• • Processing expense reports/credit card transactions on a weekly basis. 

• • Support other administrative functions including but not limited to updating financial reports, and compliance related tasks. 

• • Assist in other tasks as defined by the finance/accounting team. 

• Provide direct administrative support to the Executive Director and the CFK Leadership Team. 

• • Provide high-quality administrative support to the Executive Director and the CFK Leadership Team to maximize the impact of the organization. 

• • Provide support in key administrative activities such as follow-up from meetings, donor stewardship activities, administration oversight and meeting management. 

• • Support the administrative management of the Board of Directors and other CancerFree KIDS boards and committees. 

• • Coordinate agendas and documentation for CFK staff meetings and other internal meetings. Document action items, send follow-up and track progress of completion. 

• • Support activities that enhance organizational culture such as team outings, life celebrations and general culture boosts. 

• • Assist in other administrative duties as defined by the Leadership Team. 

• Be the primary receptionist at the CancerFree KIDS office and coordinate office operations including, but not limited to: 

• • Greeting guests with a welcoming environment and assisting their needs. 

• • Answering phone calls ensuring the call is directed appropriately/messages are relayed. 

• • Taking pride to ensure our office appearance is a professional and welcoming environment for staff and guests. 

• • Leads initiatives to create a positive work environment. 

• • Assist in maintaining Phone/internet connectivity and office equipment. 

• • Assist in maintaining Inventory, storage and office supplird. 

• • Assist in the coordination of office operations and procedures, ensuring efficiency and compliance. 

• • Assist in keeping the office organized and exuding a professional, welcoming experience. 

• • Assist in other duties as assigned. 

What You Will Bring  

Education: Associates degree is required, though a degree in business administration or a related field is preferred. 

 Experience: 

• Proficiency in QuickBooks to support bookkeeping functions. 

• Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and sometimes specific industry software. 

• Customer-service oriented. Positive, whatever-it-takes to get the job done attitude. 

• Excellent verbal and written communication skills. 

• Professional phone etiquette and ability to interact confidently with executives, clients, and other stakeholders. 

• Ability to coordinate schedules, appointments, and travel arrangements for executives. 

• Genuine care for our mission and for children with cancer and their families. 

Skills: 

• Experience in handling correspondence, drafting emails, memos, and reports. 

• Strong organizational skills to accomplish multiple tasks simultaneously. 

• Attention to detail in handling documents, records, and data. 

• Ability to prioritize tasks and deadlines effectively. 

• Strong listening skills and the ability to accurately relay information. 

• Ability to anticipate needs and proactively solve problems. 

• Resourcefulness in finding information and solutions quickly. 

• Capability to handle unexpected situations calmly and effectively. 

• Handling confidential information with utmost discretion and integrity. 

• Strong interpersonal skills to build relationships and work effectively with colleagues, clients, and external contacts. 

• Ability to work under pressure and meet tight deadlines. 

• Professional appearance and demeanor. 

• Understanding of business etiquette and protocol. 

• Previous experience in administrative roles or in bookkeeping is preferred. 

• Demonstrated success in administrative supporting or bookkeeping functions, minimum 2 years+ 

Personal Attributes: 

• Passionate commitment to the mission of CancerFree KIDS and a deep empathy for the challenges faced by families affected by childhood cancer. 

• A collaborative, team player who is creative, organized and detail oriented. 

• High level of integrity, professionalism, and discretion in handling sensitive and confidential information. 

Benefits&Compensation 

• Non-exempt hourly position. $19-$20/hour. Will be determined based on work experience, education and qualifications.

• Benefits including:  

• • 401(k) with employer match. 

• • A Suite of Health insurance available including; Dental, Medical and Vision. 

• • PTO: 20 days, plus paid federal holidays, plus the week of Christmas. 

Work Environment & Location 

• Standard office hours (Mon-Fri | 9am-5pm). 

• Occasional nights and weekends required. 

• Office located near Downtown Cincinnati, OH.